Office Manager Receptionist/Invoicing Clerk- 1st
Job Description
Job DescriptionLocation: Fairfield, OH
Employment Type: 1st Shift, Full-time, temp-to-hireJob Brief
Kable Workforce Solutions is hiring an Administrative Assistant for our client. This position is responsible for assisting other office staff in various duties including billing/invoicing, filing and organization, customer/vendor support, overseeing the front desk, and other tasks as needed to aid in the general function of the office environment.What’s a Typical Day Like?
- Provide invoicing and Advance Shipping Notification support for the Inside Sales and
- Shipping functions
- Organize and file all associated invoices and customer related paperwork
- Maintain the file system to enable the efficient retrieval of documents
- Provide support to accounting involving customer billing related questions
- Greet visitors and direct inquiries to the appropriate personnel
- Compose and distribute professional correspondence including emails, letters, and memos
- The fulfillment and distribution of incoming mail
- Forwarding local vendor related invoices to Accounts Payable
- Participate in projects to improve processes as part of the company's internal continuous improvement management system.
- Participate in the planning and implementation of Health Safety & Environmental (HSE) relevant measures (health, safety and environment) to promote an Incident and Injury Free (IIF) workspace.
- Operate all office equipment in a safe and effective manner.
- Provide training to new and/or junior employees as needed
- Other administrative duties as assigned by management.
What Are the Requirements of the Job?
- Excellent written and verbal communication skills
- Strong organizational and time management skills
- Discreet and professional manners
- Ability to multitask and work in a fast paced, changing environment
- Ability to prioritize tasks, work independently, and meet deadlines
- High comfort level using office technology such as printers, scanners, PC’s, and the ability to learn new software systems as needed
- Mental stress can fluctuate and depends on order urgency, workforce availability, and systems functionality. Estimate 25% of time will have medium mental stress.
- High school graduate
- Minimum 1-2 years of experience in an administrative role
- Working knowledge of office systems such as Outlook, Teams, and Microsoft Office products such as Excel and Word.
- 95% of time is spent in an office environment. 5% may involve traveling to/from the shop floor
- which is not temperature controlled.
- Ability to work in fast-paced environment.
- Ability to move or lift up to 50+ lbs.
- Ability to reach, grasp, hold, push, pull, bend, twist, squat, climb, kneel.
- Ability to utilize hand/eye coordination.
- Capability to stand for prolonged periods of time
Why Choose Kable Workforce Solutions?
- Weekly Pay
- Exclusive Access Opportunities to V.I.P. Vault
- Day 1 Benefits
- Various Bonus Opportunities
- Eligibility for Employee of the Month Rewards
How to Apply And Next Steps?
Please submit your resume in our application by clicking “apply now.” We look forward to reviewing your application and you will hear from us within 1 business day.About Kable Workforce Solutions
For over 50 years, Kable Workforce Solutions has been connecting skilled professionals with leading employers across the region. We’re dedicated to helping people build lasting careers and helping companies grow through quality, integrity, and partnership.We believe in people first — empowering individuals to succeed and celebrating the work that drives our communities forward.Kable Workforce Solutions is proud to be an equal opportunity employer. We welcome and value diversity and are committed to creating an inclusive workplace where everyone can thrive. Read our full diversity statement here.This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties as assigned by the immediate supervisor and other management as required.