Job Description
Job Description
We are seeking a positive, proactive and highly organized Administrative, Executive & Personal Assistant to support our COO & office staff with administrative, business, and personal tasks. This role requires discretion, efficiency, and a passion for managing various priorities.
Responsibilities:
- Position Overview: seeking a highly organized, professional, and proactive Administrative, Executive & Personal Assistant to support our executive team and manage various personal tasks
- The main function is to help plan, direct, coordinate and manage Accounts Payable, Accounts Receivable, HR
- The Assistant position will be responsible for managing a schedule, coordinating meetings, taking detailed notes, ensuring seamless communication and task execution, and overseeing personal and some household tasks as assigned
- Project Management: Plan, organize, and execute projects with minimal guidance
- Strategic alignment: Foster strong collaboration and maintain transparent communication with COO, Office Staff, Project Managers, to ensure alignment, consistency, and seamless execution daily
- Coordinate staff meetings, including setting agendas, identifying action items, and tracking deliverables
- Manages collections of past due receivables and provide reports on these to the COO
- Develops and maintains a good working rapport with office staff to meet & exceed the needs of the company
Qualifications:
- 2+ years experience as a personal assistant, executive assistant, or similar role
- Problem solving with a “get it done” & positive attitude
- Highly organized, attention to detail, and process-oriented with a sense of urgency to ensure tasks are completed thoroughly and correctly
- Good social etiquette, social skills and personnel management
- Candidate should be calm under pressure and capable of thinking on their feet in an active and fast-paced environment
- Strong proficiency in technology & software (Trello, google sheets & docs, Computer Ease, Email etc)
- Ability to handle the 'hands-on' day-to-day management of tasks, resolution of problems and issues, and experience in implementing action plans to meet objectives
- Maintaining confidentiality is a fundamental requirement of this role
- Exceptional organizational, communication, and time-management skills.
- The confidence to proactively jump in and own tasks
- Collaboration and teamwork to work effectively with team members and external partners
- Office management and service skills
Company DescriptionFor more than 105 years and four generations, our company has been proud to serve Northwest Ohio and Southeast Michigan. We offer our expertise in asphalt paving & chip sealing to commercial, residential, and government projects of all types. We approach each project with the goal of delivering the most affordable and innovative service in accomplishing our client's objectives while maintaining a welcoming & fast pace culture.
Company Description
For more than 105 years and four generations, our company has been proud to serve Northwest Ohio and Southeast Michigan. We offer our expertise in asphalt paving & chip sealing to commercial, residential, and government projects of all types. We approach each project with the goal of delivering the most affordable and innovative service in accomplishing our client's objectives while maintaining a welcoming & fast pace culture.