Job Description
Job DescriptionWe are looking for a proactive and personable Receptionist to join our team in Cincinnati, Ohio. This Contract to permanent position offers an excellent opportunity to contribute to a dynamic healthcare environment while showcasing your organizational and communication skills. The ideal candidate will be the first point of contact for visitors and callers, ensuring smooth daily operations and providing exceptional administrative support.
Responsibilities:
• Handle incoming calls with attention to detail, directing them to the appropriate individuals or departments.
• Manage the filing and organizing of documents to ensure accessibility and efficiency.
• Operate fax machines for sending and receiving critical communications.
• Sort and distribute incoming mail promptly to relevant recipients.
• Coordinate the preparation and delivery of outgoing mail in a timely manner.
• Welcome visitors warmly, assisting with inquiries and directing them as needed.
• Provide general administrative support to team members to facilitate smooth operations.
• Maintain a well-organized and detail-oriented reception area.
• Monitor and manage multi-line phone systems effectively.• Proven experience in receptionist or administrative roles.
• Proficiency in handling multi-line phone systems and switchboards.
• Strong communication skills, both verbal and written.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Familiarity with basic office equipment such as fax machines and mail systems.
• Detail-oriented approach and excellent customer service capabilities.
• Organizational skills to manage files and correspondence efficiently.
• Availability for part-time hours, with flexibility as needed.