Job Description
Job Description
Responsibility and Authority: Includes but is not limited to:
- Help answer Telephones, receive and open mail, and handle general filing.
- Prepares New Employee Packet and Manual – Initial Checklist.
- Assures all necessary paperwork is filled out for new hires.
- Assures all Benefit package documents are filled out
- Enters all necessary information for new customers/Vendors into Peachtree.
- Enter payables when needed/pull payables for payment when needed
- Invoicing for Ohio and Nevada when needed
- Runs credit card payments when necessary
- Closes Job Folders as required per ISO Standards
- Scans job folders onto the server
- Manages collections for Cincinnati Shop
- Help Operations Manager order shop supplies when needed
- Complete the Inquiry worksheet when needed for a customer calling in for a quote
- Type quotes when needed
- Manages Sales Orders: Upon verification of customer information – obtain Purchase Order and/or written approval for work; Check instructions on Purchase Order or Customer PO; Enter Sales Order; Prepare Production File (Shop Folder) and Job Traveler (Plastic Sleeve). When needed
- Order Office Supplies as necessary, keeping costs at a minimum.
- Attends mandatory meetings.
- Enter daily time cards into Peachtree
- Run time reports on shipped/closed jobs
- Data entry on Payroll spreadsheet
- Track Disciplinary points on a spreadsheet
Minimum qualifications and experience requirements:
- Position requires one (1) year of prior office experience.
- Demonstrates working knowledge of Word and Excel. Knowledge of Peachtree programs.
- Demonstrates practical communication skills with co-workers, customers, and persons in supervisory positions.
- Capable of maintaining flexibility with job assignment changes.
- Capable of time management skills, productivity, quality work, and ability to follow facility policy and procedure.
- Capable of taking direction.
- Demonstrates knowledge of required documentation.
- Documentation is completed in a professional format.