Assistant Project Manager

Job Description

Job DescriptionSalary: Negotiable

Job Type: Full-time/Exempt

Schedule: 50 hours per week, Mon-Fri, occasional Saturdays

Work Location: Office/Multiple locations

Reports to: Vice President of Operations

Position Overview:
The Project Manager (PM) is responsible for overseeing field operation activities, such as organizing and managing jobs, quality control, project scheduling, and project budget management. The PM works closely with the Superintendents, Estimators, and VP of Operations.

Primary Duties:

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  Schedule, track, and maintain the status of assigned job.
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  Obtain dump folder and project plans for the project from the VP or Estimator and review the project for scope, materials, equipment, and personnel budgeted for the project.
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  Before scheduling the crew on site, pre-visit the project to verify measurements, subgrade conditions, materials needed, trucking requirements, and equipment needed per job.
• Review the project dump folder along with plans and specs with the Superintendent before commencing work on the project. Make sure the Superintendent knows the budget, hours, and quantities.
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  Assure that the Superintendent has all equipment and materials necessary on the job to complete the project per the project budget.
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  Order materials needed and schedule equipment in advance.
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  Assist in getting equipment onsite before the start of the job. Work with the VP of Operations on moves and Shop Manager and seek their assistance where necessary.
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  Contact customers and keep them informed of the project timeline.
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  Visit each job daily while we are working on it and ensure compliance with bid documents and plans/specs to ensure the quality of all jobs and that customers are satisfied. Follow-up on any complaints/issues.
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  Assure that all crew members are in conformance with OSHA standards while on the job.
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  Before the crew leaves the job, inspect the job and repair or correct any deficiencies before leaving the project.
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  Review the online schedule for look ahead.
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  Assist Superintendents with crew issues including absent employees. If the crew is shorthanded or needs special assistance, be prepared to assist, and help the crew in the field.
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  Communicate directly with the Superintendent during the day and advise on productions. Alert the VP if we are over/under budget or any other job site issues.
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  Review and approve weekly time/equipment in Foundations. Report employee time by the required due date.
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  After the project, advise Accounting that the project is complete and to bill the project. Advise if there are any change orders and ensure that change orders are accompanied by approval from the customer in writing.
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  Review, initial, approve, and code material invoices.
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  Communicate daily progress of jobs and daily updates to the VP of Operations. Notify the VP and accounting of any changes, additional work required, or modifications to the project scope.
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  Participate in daily scheduling meetings. At this meeting, make sure you have all the equipment allocated to your jobs as needed.
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  Attending weekly management meetings.
• Report employee issues- tardiness, absenteeism, terminations, and disciplinary actions to HR Director.