Activities Coordinator

Job Description

Job DescriptionDescription:

CLASSIFICATION: Salary

REPORTS TO: CCCOA Executive Director

SUPERVISES: Volunteer Coordinator/Activity Personnel/Volunteer

GENERAL RESPONSIBILITIES & DUTIES:

1. Plan and organize a variety of activities and events for different groups
2. Coordinate with other staff members to ensure smooth execution of activities
3. Create schedules and timelines for events and activities
4. Manage budgets and resources for activities
5. Develop promotional materials to advertise events
6. Monitor and evaluate the effectiveness of activities and programs
7. Communicate regularly with participants to gather feedback and improve activities
8. Ensure all activities comply with relevant health and safety regulations
9. Maintain and update activity-related records and reports
10. Identify and foster relationships with potential sponsors or partners
11. Maintain activity supplies and equipment, ensuring they are in good condition
12. Promote activities through various communication channels to increase participation
13. Ensure all activities are conducted in a safe and inclusive manner
14. Develop and implement activities that promote physical, mental, and emotional well-being
15. Train and supervise volunteers or support staff assisting with activities
16. Coordinate special events or themed activities
17. Submit articles and activity calendar for monthly Senior Tidings newsletter, post events on Facebook
18. Initiate marketing strategies such as email, social media, and record radio spots with local media services, as ways of reaching the public to increase awareness of our organization.
19. Reports to the CCCOA Executive Director on functions of the Activity Program.
20. Other duties as assigned by supervisor.

PERSONAL SPECIFICATIONS:

An Activity Coordinator plays a crucial role in designing, implementing, and overseeing a wide range of activities that cater to senior citizens, interests, and skill levels. Must ensure all participants enjoy enriching and memorable experiences that promote socialization, skill development, and overall well-being. If you have a passion for creating engaging experiences or have a background in recreational management, this role offers a unique opportunity to make a positive impact on the lives of participants.

Requirements:

Must have a minimum of the following:

1. A minimum of two years’ experience working in recreational planning, event management or related field of activities.
2. High school diploma or equivalent
3. Previous experience in activity planning or event coordination
4. Strong critical thinking skills and the ability to think creatively
5. Excellent organizational and time management skills
6. Familiarity with budgeting and resource management
7. Proficiency in using software for planning and scheduling
8. Ability to work independently and as part of a team
9. Strong interpersonal and communication skills
10. Experience working with diverse groups of people
11. Proven experience in coordinating activities or similar roles
12. Excellent organizational skills
13. Strong communication and interpersonal abilities
14. Creativity and the ability to create engaging and varied activities
15. Ability to manage time efficiently and oversee multiple tasks
16. Basic knowledge of health and safety regulations
17. Physical ability to participate in and facilitate activities
18. Basic computer skills
19. Knowledge in fundraising
20. Able to lift 50 pounds.
21. Knowledge of Crawford County area.
22. Must be free of any disqualifying criminal offenses as determined by fingerprint check through the Bureau of Criminal Identification and Investigation.
23. Must possess a valid Ohio Driver’s license, automobile insurance, and have access to reliable transportation to travel throughout Crawford County.