Job Description
Job Description
Summary/Objective:
The Assistant Project Manager (APM) bridges technical and managerial responsibilities, providing project execution and administrative support to Project Managers (PMs) and Senior Project Managers (Sr. PMs). This role executes tasks with increasing ownership, helping ensure projects are delivered on time, within budget, and to the highest quality and safety standards. The APM will engage with vendors, partners, develop project documentation, and coordinate field and office operations.
- Develop relationships with vendors and partners; execute outreach and relationship-building efforts under PM guidance.
- Build rapport with customers and serve as a trusted liaison under supervision.
- Act as the main point of contact between project stakeholders under PM direction.
- Conduct and document team and customer meetings, including agendas, meeting notes, and follow-ups.
- Assist in preparing and maintaining project status reports for internal and external stakeholders.
- Develop and adjust project schedules with oversight.
- Coordinate project activities with contractors, architects, engineers, and subcontractors.
- Manage submittals, RFIs, and coordination processes under PM direction.
- Manage portions of the close-out process, including inspections, documentation, and final handover to the customer.
- Assist the PM to break out estimates by cost code.
- Track project financial progress with supervision.
- Prepare and manage change orders under guidance.
- Order project materials and manage vendor relationships with oversight from PM.
- Monitor compliance with project specifications and drawings; support resolution of non-conforming work.
- Conduct inspections and manage quality processes under PM guidance.
- Draft and organize contract documents, including owner/prime contracts and change orders.
- Assist in procurement negotiations with partners and vendors.
- Help manage customer contracts and document disputes or claims.
- Support risk tracking and mitigation planning.
- Assist in securing permits and tracking code compliance.