Office Assistant / Front Desk

Job Description

Job Description

Key Responsibilities:

• Reception & Front Desk Support

  • Answer and direct incoming phone calls in a professional manner

  • Greet and welcome visitors in the front lobby, ensuring a positive first impression

  • Maintain a tidy and organized reception area

• Mail & Office Support

  • Sort, distribute, and prepare incoming/outgoing mail and packages

  • Perform light administrative duties, including basic filing and document matching (e.g., purchase orders and shipping slips)

• Executive Assistance

  • Provide administrative support to the CEO, including scheduling travel and calendar coordination

  • Assist with planning and execution of meetings and events (e.g., lunch orders, conference room setup)

  • Order and maintain office supplies as needed

Qualifications:

• High school diploma or equivalent required; additional administrative training is a plus

• 1+ years of experience in a receptionist, office assistant, or similar administrative role

• Strong communication and interpersonal skills

• Proficiency with Microsoft Office (Outlook, Word, Excel) and basic office equipment

• Excellent time management and organizational abilities

• Ability to maintain confidentiality and work with minimal supervision